Held at:
Royal Melbourne Showgrounds,
Epsom Road,
Ascot Vale, Victoria

Present:
John Sullivan (Pres.), Marilyn Adams (Sec.) Phillip Wheatley (NSW), Bev Scott (Qld),
Mary Quinn (Vic)

Meeting opened at 10.40 AM

Apologies:
Joan Bray (NSW S.D.), Syd Munton, (Tas), L. Somers (NSW)

Minutes:
Minutes of the previous Annual General Meeting were read.

Moved – P. Wheatley, Seconded – B. Scott

That the minutes of the Inaugural Annual General Meeting held on 16^th November, 2002, be accepted.

Passed

Correspondence In –

As per attached list, with the following additions –

33: BC Club of Vic – 12/10/03 – Club voting instructions

34: BC Club of Tas – 16.10.03 – Delegate’s apology & voting instructions

35: NSWSDCBC – 16/10/03 – Apologies & voting instructions to follow

36: NSWSDCBC – 17/10/03 – Instructions to vote & nomination for President

37: L. Somers – 18/10/03 – Apology & HDD report

Business Arising From Correspondence In:
Nil.

Correspondence Out:
As per attached list, with the following additions –

32: BC Club, Tas – 16/10/03 – Acknowledging receipt of email

33: NSWSDCBC – 17/10/03 – Acknowledging nomination for President & voting instructions

34: L. Somers – 18/10/03 – Acknowledging receipt of report & apology

Business Arising From Correspondence Out
Nil

President’s Report:
John Sullivan read and tabled his report covering the previous year.

Election of President:

As no nominations had been received prior to the closing date for nominations, the following nominations were accepted from the floor.

NSWSDCBC – nominated Joan Bray (NSWSDCBC)

Phillip Wheatley (BCC NSW) – announced his intention to stand for the position.

Phillip Wheatley (BCC NSW) was elected President for the next two years.

Phillip Wheatley thanked the outgoing President, John Sullivan, for his work over the last four years in getting the NBCC established.

Secretary’s Report:
Marilyn Adams read and tabled her report covering the previous year. Report attached.

Financial Report:
Marilyn Adams read and tabled the Council’s Financial report covering the previous year. Report attached

Moved – Bev Scott, Seconded – John Sullivan

That the Secretary be allocated a sum of $300.00 to cover her expenses over the past year.

Passed

Health & Hereditary Disorder Sub-committee:
Report from Lauren Somers was read and tabled. Report attached.

Education & Training Sub-committee:
John Sullivan read and tabled his report covering the previous year. Report attached.

Phil Wheatley (Pres.) to canvas David Wilden, Syd Munton and other Victorian delegates, to join the Education & Training Sub-Committee.

Web Page:
Marilyn Adams read and tabled her report covering the previous year. Report attached.

Moved – John Sullivan, Seconded – Bev Scott

That the NBCC Web Site be approved and a letter of thanks be sent to Maureen Adlam thanking her for her work, together with a cheque to cover $30.00 for the web site costs for 03/04 and $50.00 for the work involved.

Passed

Reports:
Moved – John Sullivan, Seconded – Bev Scott

That all reports tabled, be accepted.

Passed

In addition to emailing and posting by registered mail to the Member Club Secretaries, the meeting directed the Secretary, to cc the information to the relevant sub-committee chairpersons.

Agenda Item 9.1 Nomination for NBCC President – John Sullivan.

Nomination was withdrawn prior to the meeting.

Agenda Item 9.2 Submitted by Border Collie Club of NSW Inc.

Changes to Breed Standard in relation to coat colour –

“A variety of primary body colour’s are permissible in bi-colour, tri-colour or merle combinations. White markings may be clear or ticked, but white should never predominate. Colour and markings are always secondary to the overall physical evaluation.

BCC Victoria - No

BCC NSW - Yes

BCC Qld - Yes

BCC Tas - No

NSWSDCBC - No

Motion Defeated

Agenda Item 9.3 Submitted by Border Collie Club of NSW Inc.

NBCC to investigate the possible ramifications of Annotations to pedigrees

BCC Victoria - A

BCC NSW - Yes

BCC Qld - No

BCC Tas - A

NSWSDCBC - Yes

Motion Passed

Secretary to write to ANKC and enquire if there are any possible ramifications of adding annotations to pedigrees.

Agenda Item 9.4 Submitted by Border Collie Club of Queensland Inc

That the NBCC look into the production of a Year Book similar in style to the one published by The Border Collie Club of Great Britain.

BCC Victoria - Yes

BCC NSW - Yes

BCC Qld - Yes

BCC Tas - Yes

NSWSDCBC - Yes

Motion Passed

BCC Queensland to look into production costs and general format of a Year Book and to submit a written report to the Secretary of NBCC by 18/01/04.

Agenda Item 10.1 Annual Fees

Moved – John Sullivan, Seconded – Bev Scott

That the annual membership to the National Border Collie Council remain at $150.00 for 2004.

Passed

Agenda Item 10.2 Sub-Committee

All Member Clubs have endorsed the terms of reference, as set out in the minutes of the 2002 AGM of NBCC, for all Council Sub-committees.

Agenda Item 10.3 Logo Competition

Logo Competition results were approved by delegates and the winning logo is to appear on all official Council correspondence.

Agenda Item 10.4 Website expenses – refer to Financial & Web Reports above.

Agenda Item 11.1 Submitted by Border Collie Club of Victoria In

That a discussion be implemented in the form of a questionnaire to determine if Border Collie Breeders within Australia consider it necessary to revise the current Border Collie Breed Standard.

BCC Victoria - Yes

BCC NSW - No

BCC Qld - No

BCC Tas - Yes

NSWSDCBC - A

Pres. casting vote - Yes

Motion Passed

Agenda Item 11.2 Submitted by Border Collie Club of Victoria Inc.

That all Border Collie Member Clubs be requested to publicize the Questionnaire regarding the Breed Standard through their respective Club newsletters.

The members are to forward their suggested amendments to reach their respective Member Club Secretary no later than 23^rd February, 2004. This would allow time for the suggestions to be on forwarded to NBCC Secretary, to be received no later than 1^st March, 2004. Any proposed amendments would be collated and returned to all Member Clubs no later than 31^st March, 2004. If a majority of the members were in favour of revising the Breed Standard, the matter would then be referred to the ANKC.

BCC Victoria - Yes

BCC NSW - No

BCC Qld - No

BCC Tas - Yes

NSWSDCBC - A

Pres. casting vote - Yes

Motion Passed

Agenda Item 11.3 Submitted by Border Collie Club of Victoria Inc.

That the Questionnaire read as follows –

Would you like to see the current Border Collie Breed Standard revised?

YES …………………….. NO ……………………

If so what section/s …………………………………………..

How would you like to see the section/s worded/changed?

…………………………………………………………………..

BCC Victoria - Yes

BCC NSW - No

BCC Qld - No

BCC Tas - Yes

NSWSDCBC - A

Pres. casting vote - Yes

Motion Passed

Agenda Item 12.1 N/A

Agenda Item 13 Submitted by Border Collie Club of Victoria Inc.

13.1 Not withstanding the Provisions of Clauses 5.4.1, the Secretary shall, at the discretion of the President, or at the written request of a Member Club, submit any particular matter of urgency to the Member Clubs by post, fax or e-mail and the vote on any such matter shall be taken accordingly, at meetings of the Member Clubs.

Failure to respond within the time specified shall be taken as a vote in favour of the proposal.

BCC Vic - Yes

BCC NSW - No

BCC Qld - Yes

BCC Tas - A

NSWSDCBCC - Yes

Motion Passed

Meeting adjourned for lunch – 12.30 PM

General Business:

Voting:

Secretary to write to each Member Club explaining that voting on Agenda Items must be either a YES or NO on the motion as advertised to their members. Amendments and conditions cannot be added.

NBCC Procedures:

John Sullivan to draw up a graphical information sheet to inform Member Clubs of the correct procedures to be followed re Club Delegates, meetings, time frames, motions, etc.

He asked that Club Secretaries and Delegates respond to emails from the NBCC Secretary as a matter of courtesy and to facilitate the resolution of matters.

Next Meeting:

To be confirmed – Suggested date October, 2004, BCC of NSW Inc. Championship Show.

Phil Wheatley (Pres.) thanked the host club, BCC of Victoria Inc., for their hospitality and Mary Quinn for taking the minutes.

Meeting Closed: 2.45 PM